Preliminary Notice – 2024 Annual General Meeting

General Updates

Aug 8, 2024

Preliminary notice of ACFO-ACAF’s 35th Annual General Meeting (AGM) is hereby given in accordance with Article 9.13.1 of Bylaw Number 1.

The AGM will take place on October 29, 2024, at 6:00 pm ET at the Shaw Centre (55 Colonel By Drive, Ottawa, ON K1N 9J2) in Canada Hall 3.

This is a hybrid event, therefore if you’re unable to attend in person, you will have the opportunity to participate virtually.

Links to view and participate in the meeting will be provided with registration information in the coming weeks.

The AGM is being held in the evening following the 2024 CT Symposium (opens in new tab). There will be a free cocktail hour between these two events from 5:00 pm to 5:45 pm ET where you will have the chance to network with your colleagues.

To submit resolutions, bylaw amendments or other business

All regular members are invited to submit resolutions, amendments to the bylaws, or submissions of any other business for consideration by the membership at the AGM.

Proposed resolutions and amendments must be submitted by email to information@acfo-acaf.com on or before August 19, 2024.

To review ACFO-ACAF’s bylaws 

ACFO-ACAF’s bylaws can be found using this link.

To review the AGM package 

Copies of the annual report, budget, resolutions for consideration, and voting procedures will be made available to members electronically by October 8, 2024 (21 days prior to the AGM as per Article 17.2.1 b) of Bylaw Number 1).

Elections

At the 2024 AGM, elections will be held for the following position on the Board of Directors:

President and Chair of the Board of Directors (4-year term)
As per Article 6.3.2 of By-law Number 1:

“To be eligible for election as Chair, a Regular Member must be a current member of the Board and must have served as a Board member for a total of at least four (4) continuous years as of the election date.

If, in a year where there is an election for Chair, the AGM is scheduled at an earlier date than any of the preceding four (4) AGMs, the time between the first of these four (4) preceding AGMs to the current year AGM will be treated as four (4) years for the purposes of this section.”

Nominations for these positions must be submitted by email to information@acfo-acaf.com on or before August 19 2024.

Nomination template

On August 26, 2024, ACFO-ACAF will send out a special notice for director at large positions.

To attend the AGM 

Registration for the AGM will be opening shortly. An email will be sent to all members with an agenda and full registration instructions.

For more information 

If you would like more information or assistance in any of these matters, please contact ACFO-ACAF Chief Administrative Officer Catherine Day by email at cday@acfo-acaf.com or by calling toll free at 1-877-728-0695 ext. 224 or local (613) 728-0695.